On the File menu, click Save As, and then save the shared workbook on a network location where other users can gain access to it.Save the workbook when you are prompted. Invite people to collaborate on the workbook by typing their names or email addresses in the corresponding.Click to select the Allow changes by more than one user at the same time check box, and then click OK.On the Tools menu, click Share Workbook, and then click the Editing tab.Microsoft Office Excel 2003 and earlier versions of Excel In the Save As dialog box, save the shared workbook on a network location where other users can gain access to it.This also allows workbook merging check box, and then click OK. On the Editing tab, click to select the Allow changes by more than one user at the same time.Click Share Workbook in the Changes group.To set up a shared workbook, follow these steps, as appropriate for the version of Excel that you are running. If a workbook that was created in Excel 95 is shared, it is a read-only workbook when it is opened in Excel 97 or a later version of Excel. Specifically, even if a shared workbook that was created in Excel 97 or a later version of Excel is saved as an Excel 95 workbook, the workbook cannot be shared. To make changes to a shared workbook that was created in Microsoft Excel 97 or a later version of Excel, you must use Excel 97 or a later version of Excel. It is not possible to open shared workbooks that are created in Microsoft Excel 95 in later versions of Excel and still maintain their shared status.
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